Use Confluence AI to Draft and Summarize Requirements Pages
What This Does
Confluence's built-in AI (Atlassian Intelligence) can draft new documentation pages from a short description, summarize long pages into 3-bullet overviews, and improve the clarity of existing content, all without leaving Confluence.
Before You Start
- You have a Confluence Cloud account (Standard plan or higher; AI features require cloud)
- Atlassian Intelligence is enabled by your admin (Settings → Atlassian Intelligence)
- You have edit access to the pages you want to work on
Steps
1. Find the AI feature for drafting new pages
Click Create to start a new page. In the blank page editor, look for the Atlassian Intelligence icon (sparkle/star icon) in the editor toolbar, or press the / key to open the content menu and look for "AI draft."
What you should see: A prompt field appears in the page body. Troubleshooting: If you don't see AI options, your admin may need to enable Atlassian Intelligence under Admin → Settings → Atlassian Intelligence.
2. Draft a new requirements page
Click the AI draft icon and type:
"Draft a requirements page for [feature name]. The page should include: Overview, Stakeholders, Business Requirements (numbered), Functional Requirements, Non-Functional Requirements, Assumptions, and Open Questions. Context: [paste 2-3 sentences about the feature]."
What you should see: Confluence generates a complete page structure with headings and placeholder content in the right format.
3. Summarize an existing page
Open any long requirements or project page. Look for the Atlassian Intelligence button in the top-right of the page (appears as a sparkle icon or "AI" label). Click it and select "Summarize".
What you get: A 3–5 bullet summary of the page's key points appears at the top, useful for getting up to speed on a page you haven't read in weeks.
4. Improve writing quality
Select any text on a Confluence page, then right-click (or look for the AI option in the selection toolbar). Choose "Improve writing" or "Make shorter."
What you see: Atlassian Intelligence rewrites the selected text for clarity, removes jargon, or tightens the language.
5. Ask questions about a page
With a page open, click the AI button and type:
"What are the open questions on this page?" or "List all decisions that have been made."
Real Example
Scenario: You just finished a requirements workshop for a new expense reporting module and have messy notes.
What you do: Create a new Confluence page, click AI Draft, and type:
"Draft a Business Requirements page for an Expense Reporting Module. Stakeholders: Finance team (approvers), employees (submitters), IT (implementors). Key needs: mobile receipt capture, manager approval workflow, ERP integration with SAP, audit trail. Context: current process is paper-based and takes 2 weeks to reimburse."
What you get: A fully structured requirements page ready for stakeholder review, with correct headings, numbered requirements, and an open questions table, in under 2 minutes.
Tips
- Confluence AI works best when you give it context. Paste in key facts, stakeholder names, and constraints rather than asking from a blank slate.
- Use "Summarize" before every cross-functional meeting to quickly refresh yourself on pages you haven't touched in weeks.
- Use "Change tone" → "More formal" when requirements pages need to meet professional standards for an enterprise client.
Tool interfaces change. If a button has moved, look for similar AI/magic/smart options in the same menu area.